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Table Assignment Template For Weddings


When brainstorming for this month’s free printable I looked back at the templates of mine that have been downloaded the most by Budget Savvy Brides. The elegant place cards that I shared back in June of 2013 were the clear winner. Today’s templates are in the same style, but I’ve expanded the download to include a full reception set. You can use any combination of the place cards, table numbers, and seating chart.

This is a black and white file which makes for super cheap printing. Set your printer to grayscale to save your colored ink. Print on any paper that you like! Tie in your wedding colors, use patterned paper, or go with chic black and white as I did.

The seating chart prints on 11 x 17” paper, which is too large for most home printers to handle. Send or take the file to your local copy store for inexpensive printing.

Using coordinating pieces throughout your big day is one way to give a budget wedding luxurious style. And coordinating your reception couldn’t be any easier with these free printable wedding reception templates in an elegant regal scroll design!



Place Cards

Download the place card file and open in MS word or Mac Pages. Enter your guest names. I used the font Garamond, but you can use any font that you like. If you have a font that you are using throughout your wedding, such as on invitations, programs, and thank you cards, you can match the font on your reception printables.

Print the file on your chosen paper.

Tip: Use a heavier card stock than standard copy paper. I find a weight of 65 lbs to 90 lbs to work best as it’s heavy enough to give some strength to the paper, but still able to easily be printed on your home printer without causing paper jams.

Cut each sheet in half and in half again so you end up with four place cards. A paper cutter is the quickest way to do this as you can cut more than one sheet at once, so head to your local FedEx Office store and make use of their cutter (you’ll probably be there anyway printing the seating chart on their large scale printer).

Scissors will work just fine too though.

Fold each card in half and stand it up. Congratulations, your place cards are now ready to go.

Table Numbers

The table numbers are even easier to put together than the place cards, as no folding is required. Download the template and add your table numbers in MS Word. If you are naming your tables rather than using numbers, you can replace the number with the table name. You will need to change the font size and reposition the text box to line everything up neatly. Print, and cut in half and in half again as you did with the place cards.

Display the table numbers using your favorite stand. A few of my favorite ideas for stands can be seen here.

Seating Chart

The seating chart is also simple to put together. Download the template and open in your word processing program. I’ve set the layout as an alphabetized table. The easiest way to get your guest names and table numbers into the chart is to create an alphabetized list in Excel, then copy and paste the columns in. When you are happy with your formatting save the file and either put it on a thumb drive or email it to the copy shop of your choice. The seating chart prints on 11 x 17” paper, and chances are your home printer won’t print something this large. A quick trip to your local FedEx Office with the file on a thumb drive solves this problem. And you can use their paper cutter for your place cards and table numbers while you are there.

Now with very little effort and very little expense you will have a perfectly coordinated reception with no one spinning aimlessly in the center of the room trying to figure out where they should go! Enjoy!


Visit Download & Print for more great wedding printables!


Customize any template into a one-of-a-kind design.

  1. Change the images. Upload your own images or choose from our stock library of over 1 million photographs, graphics and illustrations.
  2. Change the fonts. Choose from over 130 fresh fonts.
  3. Change the background. Choose a background from our library or use an image.
  4. Change the colors. Change the color of your text boxes and text to add extra flair.

Anticipate for any number of guests

Since weddings come in a wide range of sizes, a seating chart maker that can accommodate different crowd sizes would come in handy. Canva’s online tool is versatile and helps you prepare wedding seating charts for anything from just a handful of guests to hundreds. Drastically scale up or down your guest list without worrying about the difficulty of doing a new seating chart. 

Even better, you can edit or create designs on the go by adding Canva to your iPhone, iPad or Android devices. The Canva apps are free to download from the App Store and Google Play.

Capture the right theme, look or feel with images and illustrations

Whether it is descriptive icons or personalized photos of guests, Canva can bring your wedding seating chart to life. You can upload any JPEG, PNG or SVG files from your computer and into Canva for free. Want to make sure that your seating chart design follows your wedding theme? There are lots of graphics, photos and illustrations in Canva’s incredible media library to choose from. 

Say you’ve chosen to do a winter-themed wedding, you can easily search for winter images like snowflakes, pine cones, wreaths, and trees to add to your design. Just go to the search tab on the Canva editor, type in some keywords like “winter” or “snowflakes” and hit enter, then click or drag any image that catches your fancy into your design. 

Create beautiful typography for your wedding seating chart

With over 130 free fonts to choose from, your wedding seating chart design can capture the look and feel of your wedding. From elegant, script fonts to more formal serif fonts, you can choose a typeface that best captures the tone and feel of your wedding.

The text tab also contains pre-made text pairings that showcase the best font pairings. Simply select one to add it to your design, then edit the text with the right names and details.

Print and share your design in a few clicks

Wedding seating charts need to be super clear and readable so it’s important to export it in the best possible resolution for print. To download your design, click on the Download button found on the upper-right corner of your toolbar then choose PDF – Print to create a 300-dpi copy of your design which is professional print quality.

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